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jobdesk® – opportunities for recruitment and temporary employment agencies thanks to electronic signatures from SwissSign
About jobdesk®
jobdesk® is the leading Swiss complete solution for recruitment and temporary employment agencies. As an enterprise solution, jobdesk® covers all processes in the HR industry and offers incomparable benefits in both the front and back office of agencies of this kind.
With the integration of the qualified electronic signature from SwissSign, jobdesk® is now taking a decisive step towards fully digitalised processes – as one of the first in the industry. This makes it far easier to conclude contracts and manage documents as part of the demanding day-to-day work of recruitment consultants. The aim is to make the entire recruitment process not only faster and more efficient, but also more secure and more closely compliant with the law.
Initial situation
Recruitment and temporary employment agencies are faced with the daily challenge of quickly and securely managing a large number of documents including temporary employment, assignment and mandate contracts – and having these documents signed. Traditional, paper-based processes are time-consuming, costly and prone to error. In an industry where speed and confidentiality are key, an automated solution is needed in order to meet the highest security standards while minimising administrative effort.
Compliance with strict data protection guidelines (FADP/GDPR) and legal requirements for signatures (such as ESigA in Switzerland and eIDAS in the EU) is essential.
jobdesk®’s requirements
jobdesk® was looking for a legally compliant Swiss signature solution that was widely known and allowed full integration. The focus was on cost efficiency for the customer (both for signatures and for identifying contractual partners), as well as mobile usability, enhancement of reputation and an agile approach.
The SwissSign solution
To meet these and other requirements, SwissSign’s integration solution (via REST API) was the obvious choice. This allows recruitment consultants to send digital documents directly from jobdesk® and to have them signed electronically with legal validity by candidates, customers and external staff.
The qualified electronic signature (QES) from SwissSign offers the highest level of security and is equivalent to a handwritten signature. Integration allows the following processes to be optimised:
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Assignment contracts: Quick and secure signing of assignment contracts with employees.
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Temporary, service and mandate contracts with customers: Faster processing and efficient signing of temporary, service, mandate and agency contracts with customers.
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Candidate agreements and privacy policies: Obtaining the necessary consent in a legally compliant manner.
The benefits for recruitment and temp agencies
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Time savings: Significant reduction in turnaround times for signing contracts. Documents can be signed in minutes instead of days.
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Increased efficiency: No need to print, scan or send by post thanks to SwissSign; digital archiving takes place via jobdesk®, for a process without media discontinuity.
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Lower costs: Saving material and postage costs.
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Maximum security and legal compliance: Use of qualified electronic signatures that meet the strictest legal requirements (ESigA, eIDAS). Data storage and communication takes place here in Switzerland. No data is sent abroad.
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Improved employee and customer satisfaction: A modern, fast and straightforward signature process boosts satisfaction for everyone involved.
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Documents can be signed anywhere: Contracts can be signed digitally at any time and from anywhere, which is particularly beneficial in today’s flexible working environment.
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Complete traceability: The signature process is documented transparently and is tamper-proof.
Feedback from jobdesk®
Electronic signatures are a must in the changing human resources industry. They provide recruitment consultants with immediate benefits and savings. There’s no doubt that, for us, SwissSign is the best choice as a solution partner.
